Example Memo
MEMORANDUM
To- Jane Doe MBA From- Jack Doe Project Manager Subject- Upcoming Meeting Date- 11-7-09
The upcoming meeting for our project must be efficient and organized in order to satisfy the must have of our workforce without using much too a good deal time away from our work.I was thinking about for those who could head up the meeting by foremost the actions and using minutes.
You will need to complete the subsequent-
Prepare an outline to the meeting Schedule time for every topic and speaker Keep up the schedule through time management Attempting to keep a log of dialogue subjects and getting any notes desired I chose you for your personal exemplary organization and since I might have a preference for to not have got a member on the team in cost to ensure that the staff can focus in the meetings material.Please e-mail me at or simply call me at extension 5435 so that you can confirm your acceptance or let me know that I should make other preparations. Bus schedule eugene oregon
Notice- All content material is single spaced using a one room in between paragraphs.
Notice- You can find no greeting closing or signature. Becoming Commenced
Knowing to write down a Memorandum implies that you will want to . . .
Be expert Compose plainly prevent wordiness
Meet goals Manage grammar spelling
Useful Resources
Below is a list of some from the links I frequent and books I own to help you with memo formatting.
Technical Writing Links and Business enterprise Manuals
Bedford St. Martins Document Gallery-Informative Memo Persuasive Memo Oregon States Memo Page Sabin William 2005.The Gregg Reference Manual10th Ed. Boston- McGraw-Hill. Alred G Brusaw C. Oliu W 2002.The Business Writers Companion 3rd Ed.Boston- Bedford St. Martins. Thill J. Bovee C 2002.Excellence in Company Communication Ffith Ed.New Jersey- Prentice Hall.
Writing Tools
Below is a list of programs you can use to create an enterprise Memo.Microsoft Word or Corel Wordperfect are preferred.However if you cannot locate one of these programs try the lower ones around the list.
Software
Microsoft Word 2007 Microsoft Word 1997-2003 Corel Wordperfect Wordpad Microsoft Works Notepad
Step-by-step instructions 1. Decide on an Objective
What is the point of your memorandumAre you trying to inform someone of somethingAre you persuading someone of somethingConsider audience tone and purpose carefully.Then come to a con clusion about what your main goal is.
2. Choose a Format
Font-
Times New Roman or Arial fonts are common.However several other fonts are considered professional and readable such are Courier New Verdana Trebuchet and Georgia.
Font Size- 12 Point font is the standard for body text and 14 Point font is used for headings.Use larger fonts for a sight-impaired reader but keep them proportional. Heading – What will your headings beInclude these in bold or italics but never both
Template-
Choose a source to match the formatting.Consider links in Resources above.Or choose a template from the software youre using.Remember if youre doing the memo for a school always consult your text first for formatting guidelines.
3. Organize Your Thoughts Make a List
For example if my memos objective was to inform my employees that the weekly function routine is changing I would make a list from the important information-
Old Hours New Hours Administration Contact Info Impact on Sales Impact on Paychecks Why the Change Store OpeningClosing Policy How long it will last
4.Create Headings Typical Memos have roughly 2-4 headings for information.Decide how many you should have and what they will be called.With the above example I decided to use this format-
Short introduction How Long it Will Last
Heading 1-New Hours of Operation New Hours Old Hours Store OpeningClosing
Heading 2-Positive Impact Why the Change Impact on Paychecks Impact on Sales Conclusion Administration Contact Info
5.Write your Introduction Begin by using a positive tone
Get to the point quickly Do not include a salutation Example- At XYZ store our goal is to make sure we our doing our best to serve customers and employees alike.This is why XYZ Store is expanding its hours starting on June 1st 2009 and lasting indefinitely.
6.Publish your Body
Keep up positive tone
Use headings
Create with detail Be clear and concise Example- New Hours of Operation XYZ Stores new hours will be 10a.m. to 8.p.m expanding from the former hours of Noon – 7p.m.The same managers who formerly opened the store will continue to arrive to open the store in the new morning hours.The managers who locked the store at 7p.m. will now be closing at 8p.m. Positive Impact These hours have expanded to ensure employees can opt to get the job done more hours per week.Also employees can earn commissions when customers are more likely to enter the store.Your paychecks will remain at minimal the same.If you should opt for overtime or expanded hours you may see an increase in your paychecks.Overall this change is projected to increase sales at the XYZ Store by 30.
seven.Compose your Conclusion Provide contact information for questions or clarification Conclude by using a positive outlook Do not include a signature or closing Example- These hours will increase commissions for employees sales for that store and availability for customers.Should you demand further clarification or if you should have questions about these extended hours make sure you contact administration at extension 1234 or visit the Human Resources office on the 2nd floor. Thank you for your personal continued support of these policies we look forward to a productive summer.
8. Proofread Edit
Read your document out loud to yourself Read your document out loud to a friend Turn on spellcheck and grammar check within Microsoft Word or whatever software program youre using Use an outside spellchecker such as Orangoo Use a school or business-related source University of Phoenixs WritePoint Look over helpful tips- Proofreading Knol Bus schedule eugene oregon Starting a new business in Washington State just isnt terribly tricky. But you want to take a number of steps in the right order to do the set up correctlyand minimize problems down the road. Specifically be sure you keep up with the following items-
Action 1 — Verify Youre Commencing a Business
A simple step one is to verify that you will be actually starting a small business. If youre getting paid to carry out services like consulting or contracting or even youre buying as well as reselling stuff like food or apparel or computer supplies yes youre a organization.
However some activities dont rise towards the threshold of a organization. For example investing in real estate is not a business. In addition to researching investments including businesses you might start isnt really a business either.
Move 2 — Decide Whos Genuinely Starting the Business
Another essential step is figuring out whos really starting the business.